Publications Available

The purpose of this publication scheme is to show what classes of Council information are available routinely. The scheme has not yet been approved by the council and hence may change.

In some cases a class of information sets out a range of information which is excluded from publication. Where that is the case the reasons behind the decision to exclude are clearly stated. Excluded throughout this scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.

In certain classes a limitation on the age of some documents has also been stipulated. For the avoidance of doubt this does not mean information beyond that date cannot be obtained, it simply indicates that it is not available as a matter of course within the model publication scheme.

Charges may be raised for the provision of copies of the documents/information listed in each of the classes.

CORE CLASSES OF INFORMATION

 

1) COUNCIL INTERNAL PRACTICE AND PROCEDURE

InformationFormat in which it is availableCharge
Minutes of council, committee and sub-committee meetings (limited to the last 2 years). Website No
By appointment with Clerk Yes
Procedural Standing Orders By appointment with Clerk and online here Yes
Council’s Annual Report to Parish Meeting Website No
By appointment with Clerk Yes

2) CODE OF CONDUCT

InformationFormat in which it is availableCharge
Members Declaration of Acceptance of Office By appointment with Clerk Yes
Members Register of Interests Held by Bath & North East Somerset Council -
Declaration of Member's Interests Contained within minutes, see Item 1 above See Item 1

3) PERIODIC ELECTORAL REVIEW

InformationFormat in which it is availableCharge
Information relating to the last Periodic Electoral Review of the council area Held by Bath & North East Somerset Council -
Information relating to the latest boundary review of the council area Held by Bath & North East Somerset Council -

This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.

4) EMPLOYMENT PRACTICE AND PROCEDURE

InformationFormat in which it is availableCharge
Terms & conditions of employment By appointment with Clerk Yes
Job descriptions By appointment with Clerk Yes

Exclusions: ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

5) PLANNING DOCUMENTS

InformationFormat in which it is availableCharge
Responses to planning applications Contained within minutes, see Item 1 above See Item 1

Exclusions: Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps all of which are available from the local planning and/or highway authority respectively.

6) AUDIT AND ACCOUNTS

InformationFormat in which it is availableCharge
Annual return form limited to the last financial year. The Annual Return consists of six pages including guidance notes and the internal auditors report but the published accounts only comprise 3 of these 6 pages as shown By appointment with Clerk and online here Yes
Annual Statutory report by auditor (internal and external) limited to the last financial year By appointment with Clerk Yes
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts limited to the last financial year By appointment with Clerk Yes
Precept request limited to the last financial year Contained within minutes, see Item 1 above See Item 1
VAT records limited to the last financial year By appointment with Clerk Yes
Financial Standing Orders and Regulations Contained within Procedural Standing Orders, see Item 1 above See Item 1
Assets register Contained within Annual Accounts Yes
Risk Assessments By appointment with Clerk Yes

Exclusions: All commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

CHARGES

1) Information obtained by appointment with the Clerk:-

InformationCharge
Simple search £1 search fee per item, plus 50p. per page copy fee and (where applicable) postage.
Detailed search (eg. multiple extracts from Council minutes) £5 search fee per search, plus 50p. per page copy fee and (where applicable) postage.

2) Information available from BANES Council:- Charged by them at their respective rates.

 

3) Information available from the Parish Council website:- Free.

 

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